Lets talk about 10 ways to improve your communication with your boss. In every organization regardless of its nature, a positive working environment is created by how well the employees communicate with their bosses.
Excellent communication skills are paramount especially when it comes to talking with the bosses. They also give you a chance of sharing your suggestions, ideas, grievances or opinions in the right way.
In our discussion, we are going to highlight and review ten incredible ways of showing your boss that you are not only professional but also competent in what you do.
10 Ways To Improve Your Communication With Your Boss
1. Draft A Speech:
Before you meet your boss, there is what we refer to as prior preparation. You must write what you specifically want to say or talk about with your. A correct and clearly expressed speech not only will show how organized you are but also will build your confidence and communication capabilities.
You may be asking yourself what you should write. You need to highlight some of the recommendable contributions and achievements you have made this far and their impact to the organization.
You can even name all of them as long as they have contributed to the overall goals as well as the structure of the firm. In the same speech, also express yourself in a way that shows your employer that you love working with him/her and the company itself.
2. Specify Your Intentions:
Skilled communicators always know that even one word in a conversation can destroy the entire communication process. For this reason and many others, it will be wise to focus on the main issues.
Avoid emotions and be as positive as possible. Also, respond quickly to show your boss that you are keen on every word he/she is saying. To be clear and audible enough, read his/her thought before responding.
3. Rationality Is Essential:
Effective communication, in particular with the seniors, requires the juniors to stay rational while conversing. I don’t think there is any person leave away the employers have the capability of handling emotional or crying employee.
You have to be calm. Control your emotions even if some of the comments sound offending or hurting. In the case, you cannot control your emotions, avoid talking much or avoid some of the discussions.
4. Responsibility And Control:
Taking responsibility by showing that you are in control of who you are, gains you respect from your employer. You have to prove that you are responsible for a particular section or department of work. Just like in speech writing (our first step), you need to inform your employer those key roles you have played that have been of benefit to the organization.
In the case there are past failures, also express them but go ahead and say how you are planning to improve those failures to meet his/her expectations in the future. You can talk about some of the innovations, and great ideas you have that will ensure that you perform better in the future. Show your eager to achieve more than what you have archived currently.
5. Actions And Accountability:
Being responsible as an employee is not enough to your boss. He/she also want to know whether you are a reliable employee. Probably, he/she could be wanting to know whether you are the same employee he/she brought on board due to his/her trust and confidence in you.
At this point, emphasize that you are not only the same employee but also you have built on the expertise and skills you came with. Talk of those positive but unexpected things you have done for the firm. You can also speak about the missions, visions and goals you have for the organization and what you are specifically planning to do to achieve them.
6. Closed-Ended Phrases/Statements:
One of the main reasons why you want to talk with your boss may be because you want a favor in the future. Maybe you want to be considered for a given work or project.
Closed-ended statements are very effective when it comes to showing how valuable you are to your boss or the overall firm.
They help you to express your feelings professionally and efficiently regarding a particular matter which is essential for future close working relationships. Use the close-ended statements to depict how things are going to run or happen in a regular/timely manner.
7. Nodding And Smiling:
I know you also want to talk with happy people at all times. This is the same case with your employer. The Joyous atmosphere creates a friendly environment and motivates you to talk more. All you need to do at this point is to start and end your conversation with positive and clear intentions.
No matter the kind of issue you are discussing, you need to show that you are a professional. To shows that you are listening keenly, you should nod your head when your boss is talking. Repetition of various phrases if necessary with a smile is also recommended.
8. Body Language:
Positive body language is vital in every communication. Slightly turning your body towards the direction of your employer shows that you are listening attentively. It also indicates that you are responding to what is being said.
Eye contact is also very relevant here. It shows professionalism as well as confidence and represents one way of responding politely. Sitting upright is another paramount body language. Be formal in everything you including in your walking.
9. Communication Timing:
A two-way communication requires what we can refer to as communication timing. This is what differentiate between a professional communicator from a common one.
The most appropriate time is when your boss is done with his/her projects for the day since that may be the only time he/she has extra time to listen to you. Probably during late afternoons or on Fridays before he/she walks out of the office can be the best time.
Your boss may not have all the time to listen to you and therefore you have to arrange all you want to say in your head in a clear and precise manner. An explicit statement of who you are and you work history is all you need. Avoid consuming too much time while talking unless the boss.
Since you need are a response from your boss after communication with him/her, you need to seek clarity or response by making a follow-up. This is also important as it will show your employer that you are interested in the output of the discussion you had with him/her.
At times follow-ups may sound disturbing but keep on pushing until you get what you are looking for. Appreciate any response given even is contrary for the sake of future considerations and working relationship.
Effective communication with your boss is not an easy thing. It requires courage, confidence and most importantly various essential communication skills.
Each and every word say while conversing with your boss may land you in a place you are aiming for or at the same time create a negative impression resulting to rejection. For this reason, earlier preparation and honing of your communication skills are vital.
Positive body language, proper time and exuding confidence are also very essential. It is time you create a close working relationship with your boss.
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